Make our facility accessible.

Overview

1. Project Background and Description

We are young and growing church serving people of all ages and abilities in Greater Boston and Southern New Hampshire. Our church basement is where most of our post-worship activities take place. Senior citizens and the specially-abled are dependent on the mercy of others to access the basement for participating in various activities and joining their loved ones. The restrooms are located in the basement, adding to their woes. To subsist the needs, we put together a project to build an elevator/vertical lift between Church and the basement. The parish council, formed a committee, headed by Denis Neelamkavil, aimed at raising some funds for the project, through various methods. This committee would decide and approve various methods of gathering funds, each headed by a lead. The leads would form subcommittees dedicated for their respective fundraising method. The subcommittee would decide on the logistics for running the fund-drive, collecting funds and report progress to the main committee. St. Thomas Syro-Malabar Catholic Church is an ‘IRC sections 501(c)(3)’ certified, tax-exempt organization (FEIN: E272-049-684) located at: 41 Brook St Framingham MA 01701 USA. For more details please visit http://www.malayalamchurchboston.org You may contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. or 508-532-8620. Note: Funds collected, will be used exclusively for this project. Accurate accounts, including information about the source, will be maintained by each subcommittee. The funds collected will be recorded and deposited under a separate account.

2. Project Scope

The committee will attempt to meet the budgetary expenditure of the project, by looking at various methods of collecting funds, approving viable/feasible fundraising methods, setting goals & deadlines, and appointing leads & subcommittees as required for this purpose. The committee will be responsible for non-track specific publicity, legal needs, documentation, web-site content and online donation page. The subcommittees would be responsible for running the individual fundraising tracks, collecting funds and meeting the goals and deadlines identified for the specific track. The respective subcommittees will be responsible for track specific publicity, legal needs, documentation, web-site content and online donation page. Expenditure incurred for running the program may be submitted to the church for reimbursement. Disputes or complaints, if any, would be resolved by the main committee head in consultation with the parish council. Accounting entries into church financial system will be handled by the existing church finance department. Financial book entry and auditing is out of scope, and will be handled by the existing church finance department. The committee and subcommittee will provide all details of funds collects to the church finance department and deposit the funds in the separate account created solely for this purpose.

3. High-Level Requirements

Identify fundraising tracks Identify track leads and track subcommittees Publicity and website content updating Tracking of progress Financial records, details of funding sources and funds collects. Operational records, expenditure incurred for running the programs. Correctly record and explain financial transactions, position and performance Document the sources of receipts of funds Documentation, handling sensitive records and back-up procedures for data.

4. Deliverables

Funds collected for this project will be deliver to the account specifically setup for this purpose and used exclusively for this project.

5. Affected Parties

When the project is completed successfully with the help of all funds collected, would aid senior citizens with age related disabilities, people with special needs and their caregivers.

6. Affected Business Processes or Systems

People with special needs and senior citizens and their caregivers will be able to independently access the church basement

7. Specific Exclusions from Scope

Depending on funds collected and availability of funds, all parts of the project may not be rolled out at once. Constraints in funding would impact the scope and extent of the project and may result in implementing the project in a phased manner or may lead to some changes in scope.

8. Implementation Plan

Our church is a non-profit organization and run solely on donations from patrons. This is a costly project and not sustainable for this non-profit organization to bear on its own. Support from the community is essential to continue to serve the community as a whole. Hence we propose to run a fund-drive to raise money to meet the budgetary expenditure of this project to make our world a better place.

This project is estimated to cost $120K. The approximate breakdown is as follows:

• 50K for general contract work.
• 35K for verticl platform lift.
• 35K for accessible restroom.

9. High-Level Timeline/Schedule

We plan to run this fundraiser in the month of December 2018. Starting on 12/01/2018 and ending on 12/31/2018

Approval and Authority to Proceed

We approve the project as described above, and authorize the team to proceed.